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Change Orders
Last Post 04 Apr 2010 11:54 AM by joe.ami. 6 Replies.
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getwired
 New Member
 Posts:6
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| 30 Mar 2010 10:36 PM |
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Firstly, please accept my apologies if I am posting in the wrong place. I could not see a general construction forum on this site.
We are currently building a Green home and we have had a few things come up, which have required the creation of Change Orders in order to increase allocations for a few line items of our budget.
My question is… Other line item allocations are actually coming in under budget. If change orders are used to document increases, should the same not be true in order to document decreases, allowing these left over monies to be moved elsewhere? Any insight would be appreciated. |
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Alton
 Veteran Member
 Posts:2164
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| 30 Mar 2010 11:34 PM |
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Without knowing the type of contract you have with your builder it is somewhat difficult to advise you. Do you have a fixed cost contract with allowances? Or do you have a cost plus percentage contract? Either way, it is always advisable to document in writing anything that affects the price - up or down. For instance, with a fixed cost with allowances contract, I think most builders will allow you to use money saved on one item to be applied to another. Example: Money saved on electrical could be applied to plumbing if you exceed your allowance on plumbing. Cost plus percentage contracts should be based upon actual receipts. That is, it does not matter where the money is spent as long as receipts can prove the actual expense.
Ideally, change orders should be prepared and agreed to before the change. If this is not possible, then they should be prepared immediately after the change while everyone still remembers the details. |
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Residential Designer & Construction Technology Consultant -- E-mail: Alton at Auburn dot Edu Use email format with @ and period . 334 826-3979 |
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Bob I
 Veteran Member
 Posts:1435
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| 31 Mar 2010 08:44 AM |
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The problem comes if it is a "fixed price" contract - in which case there may be overages that you are not aware of. If it is a fixed price contract the buidler is taking the risk that at completion, including the areas stilll unfinished, his cost will be equal to or less than the amount he estimated. In that case you are trading potential savings for the certainty of knowing the final cost. This is a decision that should be made prior to signing the contract. In my experience most clients are looking for a completed cost rather than an estimate. If the builder agrees to give you the savings on what has come in under budget, are you willing to take the risk for the remaining work? |
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| Bob Irving<br>RH Irving Homebuilders<br>Certified Passive House Consultant |
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Eric Anderson
 Basic Member
 Posts:441

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| 31 Mar 2010 09:50 AM |
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Bob has it right. If I bid a job, that is what I charge. If I do the work for less then I expected, then I make more money. If I underbid I eat the difference. If you change your mind about something, you pay extra. How much extra depends on the change and how early in the cycle you make the change. If for some reason the scope of the job changes for reasons that could not be determined ahead of time, the change will be documented and aproved as soon as it becomes aparent. Any time you remodel something there is a likelyhood you will encounter some issues that need fixing. The initial bid should cover the cost of minor fixes, big problems requre change orders.
On the other hand, I sometimes will work and bill for time and materials. I simply submit copies of the reciepts and a bill that covers labour and overhead. This is safest for me, risky for the client. Sometimes this works well if the client wants to supply some or all of the materials.
Cheers Eridc |
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| Think Energy CT, LLC Comprehensive Home Performance Energy Auditing |
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Matt G
 New Member
 Posts:93
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| 31 Mar 2010 06:11 PM |
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The guys above have it right. And, without knowing the details of the arrangement you have with your builder it sounds like he is playing it straight with you; keeping you abreast of the finances of the job as things progress. I know this cost under-run thing sounds unfair, but I can tell you that builders as a rule end up eating a lot more cost overruns than they end up enjoying the benefits of under-runs. Further, for every builder who does very well and makes a really good living for he and his family there is another 99 who are just struggling along – especially now a days – and those are the better ones who have actually managed to stay in business.
I understand that these type of issues can get emotional being that having a home built is one of the largest, if not the largest expenditure of your life but you need to try and focus on the big picture of getting the house you want as opposed to some cookie cuter mass produced code minimum box. Problems/cost over runs,/delays are all just part of the building process. For example, on my current job I have had something like 6 separate delays since I submitted for permits a month ago. Each delay means more interest paid to the bank on money loaned for the project. Do you think this is going to affect the price of the homes? I’ll give you a quick no, and further say that it is coming directly out of our profit – as meager as it is. And I still fon't have a complete foundation. Yesterday we hit a soft spot in the "engineered pad", so over excavation is gonna cost. More fun to follow in... copious amounts.... |
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Bruce Frey
 Basic Member
 Posts:429
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| 04 Apr 2010 04:46 AM |
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Just to add another perpective: If you do have a lump sum or fixed price contract, the contractor should complete the specified scope of work for that price.
If, however, the owner requests a change to that scope of work, then the price should be adjusted (upward OR DOWNWARD) accordingly. If an item is deleted or reduced, the owner should receive credit.
If the contractor requests a change such as a substitution for a specified product, then the owner should have the option to say yes or no. The responsibility should be on the contractor to provide justification (less cost to owner, faster, easier for contractor. etc.).
A problem usually arises when the contractor requests additional money for something the owner does not perceive a change in scope.
Anyone (contractor or owner) that enters into a project without a clearly defined scope of work and a well defined contract is inviting trouble.
Both sides have a moral obligation to be fair.
Bruce
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joe.ami
 Veteran Member
 Posts:4377

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| 04 Apr 2010 11:54 AM |
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My 2 cents: Job costs vary. Every bid has an allowance for miscalculations on my part. Therefore the unforseen doesn't change the buyers bottom line, I just "eat it". This allows me just to handle problems that arise and elevates customer satisfaction. It often will handle modest change orders as well. One of the first things that go away when someone tries to carve our price down is this allowance, which gives the whole job the feel of a la cart. This does not elevate customer satisfaction. If you have a good relationship with a PROfessional builder You will get a good job for a fair margin. If you want to save a dollar or two ask your self a few questions before making changes. Such as: Is this change really important to me? Will it cost less now than later? Must the pros handle it (or can I do it myself)? If the answer to all three is yes, then it is worth paying for. Most contractors try to discourage changes as they distract, often create the feel of a moving target (making it difficult to plan your work), cause you to do things twice (doubling the labor on a specific task), add to finance and material costs between draws (causing contractor to finance more than intended). So change orders while not priced in a punitive fashion are not intended to be bargains either. Good Luck, Joe |
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Joe Hardin www.amicontracting.com We Dig Comfort! www.doityourselfgeothermal.com Dig Your Own Comfort! |
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